Student Activities: Policies and Procedures

The Office of Student Activities and the Campus Activities Association (CAA) of the Student Association coordinate and manage all student activities.  Clubs and organizations wishing to sponsor a campus activity must follow the procedures outlined below.

Room Reservations

All clubs and organizations must complete and submit for approval an Activity Authorization Form before Trinity facilities can be reserved for a function or event. Forms may be obtained from the Director of Student Activities.

Once the activity is approved, the student responsible for the event must make the room reservation and other arrangements for the event through the Student Activity Office.

Advisors

All clubs and organizations must have campus-based Advisors.  In most instances, advisors are Trinity faculty members.  Advisors must sign-off on all forms submitted to CAA or Student Activities

Serving Alcohol

Trinity does not permit student organizations to serve alcohol at any event on campus.

Fund Raising

Organizations are encouraged to sponsor at least one fund-raiser a year.  Fund raising events must be approved by the Office of Student Activities to assure that accounting processes are appropriate.

Posting Campus Advertising

Posters and signs must be placed on bulletins boards and other appropriate posting space.  Posters placed on bare walls, doors or windows will be removed.  Posters should be removed no later than 24-hours after a sponsored event.

Sales and Solicitation

Trinity has a no solicitation policy.  Unless part of a larger University sponsored event, merchants may not sell their products on or in campus facilities.

Bank Accounts

University student organizations are supported financially by the Student Association, and therefore, may not have their own checking account.  The exceptions are those professional organizations not supported by the Student Association.